Job Description

C-Suite Executive/Personal Assistant

The client is looking to hire a C-Suite Executive/Personal Assistant to work for the CEO in New York. The role will include a mix of business and personal tasks. He/She will provide executive support in a one-on one working relationship and serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including liaising with the board of directors and senior management teams. He/She must possess a high level of professionalism, be extremely organized, have an entrepreneurial mindset, and enjoy working within a fast-paced, results driven financial services environment. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. He/She must be able to work under pressure with the ability to handle a wide variety of activities and confidential matters with utmost discretion and loyalty. The role is based in NYC. Compensation is competitive and includes an excellent benefit package.

Key Responsibilities

• Completes a broad variety of administrative tasks for the CEO including managing an extremely active calendar of appointments, completing expense reports, composing and preparing correspondence that is sometimes confidential, arranging complex and detailed travel plans: itineraries, agendas, and compiling documents for travel-related meetings.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Plans, coordinates, and ensures the CEO's schedule is followed and respected.
• Provides "gatekeeper" and "gateway" role, for access to the CEO's time and office.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the CEO's office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.
• Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.

Qualifications

Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

Expert level written and verbal communication skills.

Demonstrated proactive approaches to problem-solving with strong decision-making capability. Emotional maturity.

Highly resourceful team-player, with the ability to also be extremely effective independently. Proven ability to handle confidential information with utmost discretion, be adaptable to various competing demands, and demonstrate the highest level of professionalism and response. Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.

Candidate Profile

The ideal candidate will have/be:

• Bachelor's degree.
• A minimum of 10 years of experience in Financial Services and working with high level executives. Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.

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